The right access for every person
Cashiers sell, managers approve, owners see everything. Each user has their own login and rights, and every sensitive action is recorded.
ROLES & RIGHTS
Sample setup| Action | Cashier | Manager | Owner |
|---|---|---|---|
| Sell & print bill | ✓ | ✓ | ✓ |
| Give discount | Up to 5% | ✓ | ✓ |
| Delete item from bill | ✕ | ✓ | ✓ |
| Edit prices | ✕ | ✓ | ✓ |
| Purchase & stock entry | ✕ | ✓ | ✓ |
| See profit reports | ✕ | ✕ | ✓ |
| Day close approval | ✕ | ✓ | ✓ |
| Add users & rights | ✕ | ✕ | ✓ |
Example of rights per role (fully configurable)
Trust your team, and verify
Every staff member logs in with their own user. What they can do (give discounts, delete items, change prices, see reports) depends on their role, and the owner can adjust any right.
Sensitive actions such as deleting an item from a bill, a large discount or a price change can require a manager's approval. Everything is logged, so you can always see who did what and when.
Key points
- Personal login for each user
- Ready roles: cashier, manager, owner
- Fine-grained rights per action
- Manager approval for risky actions
- Audit trail of every change
How a protected action works
Step by step, the way it happens in your shop.
e.g. delete an item from a bill.
System checks the cashier's role.
A manager enters their PIN to allow it.
The change is applied to the bill.
User, approver, time and details saved.
Audit report shows all such actions.
Audit trail: who did what, and when
A searchable log of sensitive actions across all counters and branches.
| Time | User | Action | Details | Approved by |
|---|---|---|---|---|
| 11:02 | Ali (Cashier) | Item deleted | Bill #10402 · Soap x1 | Usman (Manager) |
| 13:47 | Sara (Cashier) | Discount 8% | Bill #10431 · Rs 312 | Usman (Manager) |
| 16:20 | Usman (Manager) | Price changed | Tea 900g · 1,290 → 1,340 | - |
| 18:05 | Ali (Cashier) | Bill cancelled | Bill #10477 · Rs 1,860 | Owner |
| 22:10 | Ali (Cashier) | Day closed | Counter 2 · short Rs 220 | Usman (Manager) |
Audit trail with sample data
Control without slowing the counter
Included in Retail POS, with no extra modules to buy.
User accounts
One login per person; no shared passwords at the counter.
Roles
Start from cashier, manager and owner; create your own.
Approvals
Manager PIN for deletes, voids, big discounts and refunds.
Audit trail
Every sensitive action logged with time and user.
Branch access
Limit users to their own branch or counter.
Staff reports
Sales, bills, discounts and voids per cashier.
The numbers behind it
Examples of the reports this feature feeds. Figures are sample data.
Sales by cashier
This week (sample data, Rs thousand)
Voids and deletes by cashier
Count this month (sample data)
Notes from our setup team
Practical advice from setting up shops like yours.
Personal logins make reports and the audit trail meaningful.
Deletes, voids and discounts above a limit should need approval.
A quick look at voids and discounts per cashier spots patterns early.
Disable a user's login on their last day.
Staff & roles: common questions
Can I create my own roles?
Yes. Start from the standard roles and switch any right on or off.
Can a cashier be stopped from giving discounts?
Yes, or allowed only up to a limit, with manager approval above it.
Can I see what each cashier sold?
Yes. Reports show sales, bills, discounts and voids per user.
Is the audit trail editable?
No. Logged actions cannot be changed by users.
See staff & roles working in your shop
Book a free demo and we'll show it with products like yours.