From booking to delivery, every unit on record
Take bookings with an advance, allot a specific unit by chassis and engine number, collect the balance and hand over the vehicle with its documents tracked.
| Model | Colour | Chassis no. | Engine no. | Status |
|---|---|---|---|---|
| Model 70cc | Red | CH-XXXX-1042 | EN-XXXX-7731 | In stock |
| Model 70cc | Black | CH-XXXX-1043 | EN-XXXX-7732 | Booked |
| Model 125 | Black | CH-XXXX-2208 | EN-XXXX-5190 | Booked |
| Model 125 | Red | CH-XXXX-2211 | EN-XXXX-5194 | In stock |
| Sedan 1.3 | White | CH-XXXX-3307 | EN-XXXX-0412 | Docs pending |
CH-XXXX-2208 · booking BK-0418
Showroom stock by unit (sample data)
Every vehicle tracked as an individual unit
Each vehicle enters stock with its model, colour, chassis number and engine number. When a customer books, the booking records the model, the advance received and the expected delivery date, and a specific unit is allotted when it is available.
At delivery the balance is collected, the sale invoice is printed and the unit leaves stock. Documents such as the invoice, file, number plate and registration papers are tracked against the vehicle, so you always know what has been handed over and what is still pending.
Key points
- Bookings with advance and expected date
- Unit allotment by chassis and engine number
- Balance collection at delivery
- Document and number-plate tracking
- Search any unit by chassis or engine number
From booking to handover
Step by step, the way it happens in your dealership.
Customer, model, colour and advance are recorded.
A specific chassis and engine number is reserved.
Remaining amount is received in cash, bank or plan.
Sale invoice prints with the unit's details.
Vehicle is handed over and leaves stock.
File, plate and registration status are tracked.
Bookings and handover, side by side
A clear booking receipt for the customer, and an open-bookings list for the sales desk.
Sample Motors · Showroom
BK-0418 · 23-10-2026
Booking receipt (sample data)
| Booking | Model | Advance | Balance | Status |
|---|---|---|---|---|
| BK-0412 | Model 70cc | 30,000 | 1,27,900 | Ready |
| BK-0415 | Sedan 1.3 | 10,00,000 | 36,50,000 | Awaiting unit |
| BK-0418 | Model 125 | 50,000 | 1,84,900 | Allotted |
| BK-0421 | Model 125 | 25,000 | 2,09,900 | Awaiting unit |
| TOTAL | 4 bookings | 11,05,000 | 41,72,700 |
Open bookings on the sales desk (sample data)
Track every document per vehicle
See what each customer has received and what is still pending, so nothing is forgotten after delivery.
Sale invoice
Printed at delivery and linked to the unit.
File & papers
Mark when the file is prepared and handed over.
Registration
Record status and the registration number once issued.
Number plate
Track when plates arrive and are delivered.
Sales desk tools
Included in Automotive Dealer POS, with no extra modules to buy.
Unit-level stock
Every vehicle with model, colour, chassis and engine number.
Bookings
Advance, expected date and a waiting list per model.
Payments
Advance and balance by cash, bank or installment plan.
Quick search
Find any unit or sale by chassis, engine or phone number.
Gate pass
A delivery slip so only paid units leave the showroom.
Sales by model
Units sold by model, colour and salesperson.
The numbers behind it
Examples of the reports this feature feeds. Figures are sample data.
Units delivered by model
Last 6 months (sample data)
Open bookings by stage
Today (sample data)
Notes from our setup team
Practical advice from setting up dealerships like yours.
Recording chassis and engine numbers when stock arrives keeps every later step accurate.
Allotting a unit to a booking stops the same vehicle being promised twice.
Only units with a cleared balance get a delivery slip.
Review the pending-documents list so no customer waits too long.
Vehicle sales: common questions
Can I take a booking before the vehicle arrives?
Yes. The booking records the model and advance, and a unit is allotted when stock arrives.
Can I search a vehicle by chassis number?
Yes. Chassis and engine numbers are searchable across stock, sales and service history.
Can a vehicle be sold on installments?
Yes. At delivery the balance can be moved to an installment plan for that customer.
Which documents can be tracked?
Invoice, file, number plate and registration by default; we add any others your dealership uses during setup.
See vehicle sales working in your dealership
Book a free demo and we'll show it with models and parts like yours.