Find the right part, know what is in stock
Every part has its number, rack location, prices and live stock, so the counter bills quickly, the workshop gets what it needs and reorders happen on time.
| Part no. | Description | Rack | Stock | Price | Status |
|---|---|---|---|---|---|
| PT-10021 | Brake shoe set (Model 70cc) | A-03 | 42 | 650 | OK |
| PT-10388 | Air filter (Model 125) | B-11 | 6 | 480 | Low |
| PT-20514 | Engine oil 1L | C-01 | 88 | 1,350 | OK |
| PT-30290 | Clutch plate set | A-08 | 0 | 2,900 | Out |
| PT-40117 | Spark plug | B-02 | 130 | 390 | OK |
27 parts at or below reorder level
Parts stock with racks and status (sample data)
A parts counter that runs on part numbers
Parts are recorded with their part number, description, compatible models, rack location and prices. The counter searches by number, name or model, so the right part is found quickly, even by new staff.
Counter sales and parts issued to workshop job cards both reduce stock immediately. Each part has a reorder level, and the low-stock list becomes a purchase order, so fast-moving parts do not run out.
Key points
- Search by part number, name or model
- Rack and bin location for each part
- Separate retail, workshop and dealer prices
- Stock reduces on counter sale and job card
- Reorder levels and low-stock list
How a part moves
Step by step, the way it happens in your dealership.
Parts arrive and are added to stock at cost.
Each part has a rack location on record.
Counter finds it by number, name or model.
Billed at the counter or issued to a job card.
Low stock is flagged against the reorder level.
Low-stock list turns into a purchase order.
Each part's full history
Open any part to see every unit received, sold, issued to the workshop or returned.
| Date | Type | Ref | In | Out | Balance |
|---|---|---|---|---|---|
| 01-10-2026 | Opening | - | 24 | 24 | |
| 06-10-2026 | Counter sale | PS-2210 | 4 | 20 | |
| 09-10-2026 | Job card | JC-0318 | 1 | 19 | |
| 14-10-2026 | Purchase | GRN-0144 | 12 | 31 | |
| 21-10-2026 | Counter sales | Bills (week) | 18 | 13 | |
| 22-10-2026 | Job cards | JC-0325 to 0331 | 7 | 6 |
Part ledger with sample data
Parts counter tools
Included in Automotive Dealer POS, with no extra modules to buy.
Fast lookup
Search by part number, description or compatible model.
Rack locations
Know exactly where each part is kept.
Price levels
Retail, workshop and dealer prices per part.
Barcode labels
Print labels for parts that come without one.
Returns
Return against the original bill so stock stays right.
Slow movers
Parts with no sale in 60 or 90 days, and their value.
The numbers behind it
Examples of the reports this feature feeds. Figures are sample data.
Parts sale by group
Share of parts sale this month (sample data)
Stock vs reorder level
Air filter (Model 125) over four weeks (sample data)
Notes from our setup team
Practical advice from setting up dealerships like yours.
We import part numbers, prices and opening stock from Excel during setup.
A rack code on every part saves time at the counter and during counts.
Weekly counts of oils, filters and brake parts catch differences early.
Parts used in the workshop should always go through the job card, not a loose slip.
Spare parts: common questions
Can one part fit several models?
Yes. A part can be linked to every model it fits, and searched by any of them.
Can workshop and counter prices differ?
Yes. Each part can have separate retail, workshop and dealer prices.
Can I import my existing part list?
Yes. Part numbers, descriptions, prices and opening stock are imported from Excel.
Does it work with barcode scanners?
Yes. Standard USB or wireless scanners work; we check your hardware during setup.
See spare parts working in your dealership
Book a free demo and we'll show it with models and parts like yours.