Clear invoices for every sale, service and part
Vehicle sale invoices with chassis and engine numbers, service invoices from job cards and quick parts bills, each with tax lines, discounts and payment details.
Sample Motors · Parts counter
PS-2241 · 23-10-2026 · 17:42
Parts returns within 7 days with this invoice
Parts counter invoice (sample data)
The right invoice for each part of the business
A vehicle sale invoice carries the customer, model, colour, chassis and engine numbers, price, any accessories and how the amount was paid, including down payment and installment plan where relevant.
Service invoices are made directly from closed job cards, with labour and parts shown separately. Parts counter bills are quick, scanner-friendly receipts. Tax is shown on each invoice according to the rates and format we configure with you during setup.
Key points
- Vehicle invoices with chassis and engine numbers
- Service invoices from job cards
- Fast parts counter bills
- Tax lines, discounts and payment split
- Print on A4 or thermal, or share digitally
How an invoice is made
Step by step, the way it happens in your dealership.
Delivery, closed job card or parts counter.
Items, labour and parts are filled in automatically.
Allowed discounts applied within user limits.
Tax lines calculated as configured for your business.
Cash, card, bank, installment or split.
Printed or shared with the customer.
A vehicle sale invoice, and the invoice list
The formal invoice for a vehicle sale, and the day's invoices of every type in one list.
SALE INVOICE
VI-0517| Description | Qty | Amount |
|---|---|---|
| Model 125 (Black) | 1 | 2,34,900 |
| Helmet | 1 | 3,500 |
| Tax (as configured) | Included | |
| Less: booking advance BK-0418 | -50,000 | |
| TOTAL | Balance paid | 1,88,400 |
Vehicle sale invoice (sample data)
| Invoice | Type | Customer | Amount | Payment |
|---|---|---|---|---|
| VI-0517 | Vehicle | Sample Customer | 1,88,400 | Bank |
| SI-0904 | Service | Walk-in | 4,000 | Cash |
| PS-2241 | Parts | Walk-in | 4,000 | Card |
| SI-0905 | Service | Sample Customer 2 | 6,850 | Credit |
| TOTAL | 4 invoices | 2,03,250 |
All invoice types in one list (sample data)
Invoicing tools
Included in Automotive Dealer POS, with no extra modules to buy.
Vehicle invoices
Chassis, engine, colour, accessories and payment terms.
Service invoices
Labour and parts shown separately, made from the job card.
Parts bills
Quick counter billing with scanner support.
Tax details
Tax rates and invoice layout configured with you during setup.
Invoice controls
Cancelling or editing an invoice needs approval and is logged.
Your layout
Your logo, terms and branch details on every invoice.
The numbers behind it
Examples of the reports this feature feeds. Figures are sample data.
Invoices by type
Count this month (sample data)
Payment methods
Share of invoice value this month (sample data, %)
Notes from our setup team
Practical advice from setting up dealerships like yours.
We set tax rates and invoice format with you before go-live.
Making service invoices from job cards keeps labour and parts complete.
Only managers should cancel invoices, and every change is logged.
A shared copy helps customers who lose the printed invoice.
Invoicing: common questions
Can the vehicle invoice show chassis and engine numbers?
Yes. Both numbers, the model and the colour print on every vehicle sale invoice.
Does the invoice show tax?
Yes. Tax lines are shown according to the rates and format we configure with you during setup.
Can I print on A4 and thermal printers?
Yes. Vehicle invoices usually print on A4 and counter bills on thermal printers.
Can one invoice be paid in several ways?
Yes. Split payment across cash, card, bank or an installment plan is supported.
See invoicing working in your dealership
Book a free demo and we'll show it with models and parts like yours.