Know every carton in your warehouse
Purchases add stock, invoices and returns move it, and the Stock Check screen shows the balance of every item in cartons and pieces, by company.
| Item | Pack | Ctn | Pcs | Status |
|---|---|---|---|---|
| Biscuit pack | 24 | 142 | 6 | OK |
| Juice 250ml | 27 | 18 | 9 | Reorder |
| Detergent 1kg | 12 | 64 | 0 | OK |
| Tea 190g | 48 | 3 | 20 | Low |
| Shampoo sachet | 144 | 40 | 72 | OK |
| Cooking oil 1L | 12 | 9 | 4 | Reorder |
3 ctn 20 pcs left · reorder level 10 ctn
Stock Check screen with sample data
Stock you can trust before the van leaves
Every goods received note adds stock and every invoice, sale return and purchase return moves it. Because all of it goes through the system, the balance on the Stock Check screen matches the warehouse without a separate register.
Stock is shown in cartons and loose pieces, grouped by company or brand, with its value at cost. Reorder levels flag items that are running short, so you can place the next purchase order before routes start missing sales.
Key points
- Live balance in cartons and pieces
- Company-wise and brand-wise stock
- Stock value at purchase cost
- Reorder levels and low-stock list
- Physical count with adjustment reasons
How stock moves through the warehouse
Step by step, the way it happens in your business.
Goods received from the company add stock.
Balance shown in cartons and pieces.
Each route invoice reduces stock.
Sale returns add back; purchase returns go out.
Items below reorder level are flagged.
Physical count corrects any difference.
Each item's movement, line by line
Open any item to see every receipt, invoice and return that changed its balance.
| Date | Type | Ref | In | Out | Balance |
|---|---|---|---|---|---|
| 01-10-2026 | Opening | - | 12 ctn | ||
| 05-10-2026 | GRN | GRN-0418 | 20 ctn | 32 ctn | |
| 09-10-2026 | Invoices | Routes 1-6 | 14 ctn | 18 ctn | |
| 14-10-2026 | Sale return | SR-0092 | 6 pcs | 18 ctn 6 pcs | |
| 20-10-2026 | Invoices | Routes 1-6 | 14 ctn 34 pcs | 3 ctn 20 pcs | |
| TOTAL | Balance | 3 ctn 20 pcs |
Item ledger with sample data
Company-wise stock overview (sample)
Stock tools for a distribution warehouse
Included in Distribution POS, with no extra modules to buy.
Pack conversion
Buy and sell in cartons, keep loose pieces exact.
By company
Filter stock by company, brand or category.
Stock value
Value at purchase cost for any company or the whole warehouse.
Reorder levels
A low-stock list ready to turn into a purchase order.
Stock count
Enter counted stock and post differences with a reason.
Item ledger
Every in and out for an item, with references.
The numbers behind it
Examples of the reports this feature feeds. Figures are sample data.
Stock value by company
Share of total warehouse value (sample data)
Cartons in stock vs reorder level
One item over three weeks (sample data)
Notes from our setup team
Practical advice from setting up distributors like yours.
Enter opening stock from a full count once; after that the system keeps the balance.
A short count of top items catches loading and billing mistakes early.
Post leaked or damaged stock as an adjustment so stock and profit stay honest.
Average daily sale times the company's delivery days, plus a small buffer.
Stock check: common questions
Can I see stock in both cartons and pieces?
Yes. Each balance is shown as cartons plus loose pieces, using the item's pack size.
Can I import my current items and stock?
Yes. Items, pack sizes, rates and opening stock can be imported from Excel during setup.
Does it track batches and expiry?
Requirements vary between distributors. We confirm batch and expiry handling for your items during setup.
Can I keep stock in more than one godown?
Multiple stock locations depend on your setup. We review your warehouse layout during the demo.
See stock check working in your business
Book a free demo and we'll show it with products and routes like yours.