Collect what you are owed, route by route
Record every recovery against the shop and salesman, see which balances are getting old, and keep active and blocked receivables apart.
Screen preview with sample data.
Recovery is where distribution profit is kept
Salesmen collect cash from shops on their routes. Each recovery is entered against the shop and the salesman, so the shop ledger, the salesman's collection and the day's cash all agree at day close.
Receivables are split by age, so you can see how much is 0-15 days old and how much has been outstanding for months. Shops that stop paying can be marked blocked, which keeps their balance visible but separate from the money you expect to recover in normal course.
Key points
- Recoveries by salesman, route and shop
- Aging buckets for every balance
- Active and blocked receivables kept apart
- Salesman cash checked at day close
- Overdue list for daily follow-up
From collection to cash in hand
Step by step, the way it happens in your business.
Salesman visits shops with their balances.
Cash or cheque received from the shop.
Posted against the shop and salesman.
Salesman's collection matched with cash handed in.
Remaining balances move into age buckets.
Persistent defaulters are marked blocked.
Receivables by age, active and blocked
A single view of what is due, how old it is and what has been set aside as blocked.
| Route | 0-15 | 16-30 | 31-60 | 60+ | Status |
|---|---|---|---|---|---|
| Route 1 | 4,12,000 | 2,05,300 | 88,400 | 41,200 | Active |
| Route 2 | 3,64,500 | 1,72,800 | 1,10,600 | 96,000 | Watch |
| Route 3 | 4,80,200 | 2,40,100 | 72,500 | 38,700 | Active |
| Route 4 | 3,96,700 | 1,52,600 | 63,100 | 26,400 | Active |
| Blocked shops | 0 | 0 | 12,300 | 2,02,200 | Blocked |
| TOTAL | 16,53,400 | 7,70,800 | 3,46,900 | 4,04,500 |
Aging report with sample data
| Salesman | Shops | Recovered | Handed in | Check |
|---|---|---|---|---|
| Salesman Bilal | 11 | 48,200 | 48,200 | Matched |
| Salesman Ahmed | 9 | 39,650 | 39,000 | Short 650 |
| Salesman Usman | 14 | 61,300 | 61,300 | Matched |
| Salesman Kashif | 8 | 37,250 | 37,250 | Matched |
| TOTAL | 42 | 1,86,400 | 1,85,750 |
Salesman collections checked at day close (sample)
Recovery tools
Included in Distribution POS, with no extra modules to buy.
Recovery entry
Cash and cheque recoveries posted to shop and salesman.
Aging report
Balances in 0-15, 16-30, 31-60 and 60+ day buckets.
Blocked accounts
Mark defaulting shops blocked and stop new credit.
Salesman view
Each salesman's collections and outstanding shops.
Day close match
Collected vs handed-in cash per salesman.
Overdue list
Who to visit today, sorted by amount and age.
The numbers behind it
Examples of the reports this feature feeds. Figures are sample data.
Recovery vs new credit
Last 6 weeks, Rs thousand (sample data)
Receivables by age
All routes (sample data)
Notes from our setup team
Practical advice from setting up distributors like yours.
Matching each salesman's recovery with cash handed in the same day avoids long disputes.
Old balances rarely improve on their own; a weekly review keeps them moving.
Block a shop only after follow-up, and record why, so the decision is clear later.
A printed overdue list per route focuses each visit on collection.
Recovery & receivables: common questions
Can I see recoveries per salesman?
Yes. Every recovery records the salesman, so collections can be reported by salesman, route or date.
What does blocked mean?
A blocked shop's balance stays on record but is reported separately, and new credit can be stopped for it.
Can cheques be recorded?
Yes. Recoveries can be recorded as cash or cheque. Cheque clearing steps are confirmed during setup.
Can the aging buckets be changed?
The standard buckets are 0-15, 16-30, 31-60 and 60+ days. If you need different ones, we discuss it during setup.
See recovery & receivables working in your business
Book a free demo and we'll show it with products and routes like yours.